Changes to Horse Passport Legislation

All applications for Passports received after 1st January 2016 will require the animal to be microchipped and identified by a Veterinary Surgeon.

Please apply for application forms PRIOR to microchipping.

At a recent Council Meeting it was decided by Council that with immediate effect all foal registrations would require a DNA hair sample from both the dam and the foal to accompany the application. There will be NO extra charges incurred by the breeder. These samples would be held in the office and not be processed unless required in the future. Sample bags will be forwarded from the office with directions, and once identified, a bar code from the foals microchip will be required to seal both bags. This should be returned to the office with the foal registration.

As a Passport Issuing Authority (P.I.O.) the Dartmoor Pony Society issues Passports for:

  1. Pedigree Dartmoor ponies (Passports with green covers)
  2. Ponies upgraded through the Dartmoor Pony Society/Dutchy of Cornwall scheme SR1 and SR2 (Passports with blue covers)
  3. Part bred Dartmoor ponies (Passports with Yellow covers)

In addition the Dartmoor Pony Society issues Passports for non pedigree equines including Donkeys and Mules. These are:

  1. Dartmoor ponies eligible for Heritage Trust List status (Passports with mauve covers)
  2. Horses, Ponies, Donkeys and Mules of no known breeding and not eligible for entry into any Breed Society stud book (Passports will pink covers).

If you have purchased any animal with a Passport issued by the Dartmoor Pony Society (P.I.O. 826021) with a pink or mauve cover the transfer of ownership fee is £15.00 (from 1st April 2014). Please make your cheque payable to Dartmoor Pony Society and send the passport to the Registered Office, Swn Yr Afon, Thornhill Road, Cwmgwili SA14 6PT.

When sending Passports by post obtain at the very least a Certificate of Posting and pack the Passport in a padded envelope or similar to avoid damage and please ensure the correct postage is paid.

Members with Pedigree, Supplementary Register or Part bred ponies please refer to your DPS diary for fees.

Non members please contact the office on 01269 844303 if you have purchased a pony with a green, blue or yellow Dartmoor Pony Society passport.

Please take good care of your Passport, it is a legal document and is issued for the life of the animal. Replacements are expensive and involve undertaking extensive and time consuming procedures.

Legal Responsibilities of Owners in relation to Equine Passports

It is a legal requirement for all horses and ponies to be issued with a passport. Horse Passport law is governed by the commission Regulation EC 504/2008, and in England by the Horse Passport regulations 2009, and where applicable, any subsequent amendments or successors to these regulations. Passports are required throughout the EU for identification, effective disease control and in order to protect the human food chain.

Owners and keepers with primary responsibility must ensure their horses are correctly identified and be able to produce the passport without delay when required. All horses, ponies, donkeys and other equidae are required to have a passport from 6 months of age, or by 31st December in the year of their birth, whichever is the later.

A horse's passport must be kept with him at all times. This includes any time the horse leaves the yard, such as to go to a show, on loan or away for schooling. It is illegal to travel a horse without their passport, unless they are being transported for emergency veterinary treatment. The passport must be produced within three hours of it being requested by enforcement agencies. The passport may be requested at any time but the most common situations where a horse's passport will be requested include:

  • When the animal is moved into or out of Great Britain
  • When the animal is used at a competition
  • When the animal is moved to new premises
  • When the animal is presented at a slaughterhouse for slaughter
  • When the animal is sold
  • When the animal is used for breeding purposes.

The passport must accompany the horse at all times, except:

  • When stabled or on pasture and the passport can be produced without delay
  • When it is moved temporarily on foot in the vicinity of the holding and the passport can be produced without delay
  • When it is moved on foot between summer and winter grazing and the passport be presented at the holding of departure
  • Unweaned and accompanied by their dam or foster mare
  • When it is participating in training or competition which requires them to leave the event venue
  • When moved or transported under emergency conditions

Vets will require the passport when prescribing many common veterinary medicines, (for example "Bute") and will ensure the horse in question is then permanently excluded from the human food chain by signing part II of Section IX of the passport.

The Meat Hygiene Service (MHS) is responsible for enforcing the checks carried out at slaughterhouses, and Local Authorities (Trading Standards Departments) are responsible for enforcing the law elsewhere. As with all government legislation, there are penalties that may be applied by the courts for non-compliance. Most offences have a fine of up to £5,000, two years' imprisonment or both.

Applications for equine passports can only be accepted for micro-chipped animals, and the owner or keeper must ensure that the equine does not already have an existing passport. When the passport is received, it should be carefully checked to ensure all the details are correct, and then signed where required on the owner's page.

No animal may have more than one passport. Passports are the property of the Passport issuing organisation (PIO) and the passport must be returned to the issuing PIO:

  • If the animal changes ownership (within 30 days)
  • If any alterations are required (for eg. update of adult colour, castration etc)
  • If extra pages are required for vaccination records etc
  • If the document is damaged
  • When the animal dies (within 30 days)
  • Section IX part II has been signed to permanently exclude the horse from the human food chain. (within 14 days)

Late Passports

Passports may still be acquired for horses older than the passport deadline, provided there is no existing passport for the animal. Applications should be made to the appropriate PIO for the breed of the horse, and should include appropriate checks and fees. Before the passport is issued to the owner, the Issuing PIO will sign part II of Section IX to permanently exclude the horse from the human food chain.

Duplicate Passports

If the passport is lost, a duplicate may be requested from the original PIO. On receipt of appropriate fees and checks, a duplicate passport may be issued, in which part II of Section IX will have been signed by the PIO, to permanently exclude the animal from the human food chain. The Duplicate passport will be stamped as a duplicate, and should the original passport ever be found, it must be returned to the Issuing PIO immediately.

Transfers of Ownership

The horse passport does not constitute proof of ownership of the horse. However, it is a requirement under the Horse Passport (England) Legislation to register a change of ownership with the relevant Passport Issuing Organisation (PIO) within 30 days of acquiring a horse. The issuing PIO may require a completed transfer form and fees.

It is an offense to sell a horse without a passport. Sale of any horse should not be completed if the passport has not been provided. The passport must match the horse in question. If the purchaser does not receive the horse's passport, they will also be committing an offence when transporting the horse to its new home.

Return of the Passport

In the event of the death of any horse, the passport must be returned to the issuing PIO for cancellation within 30 days of the death. Owners may request the return of a passport following cancellation. Any such returned passport will be clearly stamped 'invalid' to prevent any fraudulent use. Slaughterhouses will return passports to the PIO concerned directly.

Data Protection The Data Protection Act 1998 - Fair Processing Notice

It is required under data protection legislation to inform individuals about the processing of your personal data; i.e. why this information is being collected, how this information will be used and the circumstances in which it will be disclosed.

Information supplied in connection with your horse passport application will be held by the Dartmoor Pony Society, a Passport Issuing Organisation, in accordance with the requirements of the Horse Passport legislation.

There is a mandatory legal requirement that some horse passport based information about horse and owner are held by Passport Issuing Organisations. The information required is: - Passport Identification Number, name of horse, date of registration, date or year of birth, microchip number, date or year of death, sex, breed, colour, owner details (title; first Name; last Name; address; postcode), country of birth, date of passport issue. Section IX issued, and if available, other information to aid identification (such as freezemark, internal organisation reference number) and may be passed to Defra

This information will also enable Defra to carry out its responsibilities regarding the implementation of the EU equine identification requirements. It will also be used for disease control and surveillance activities and assist in tracing the owners of straying, lost or stolen horses and reduce malpractice in the sale of horses and ponies. Defra will also provide information to third parties or organisations or persons contracted by Defra for the purposes of research and evaluation.

Defra will be the joint data controller along with the Dartmoor Pony Society for the mandatory information which will be processed.

Your personal data may be shared, if necessary, within the Defra family, other Central Government Departments, Non-Departmental Public Bodies, Local Authorities and other enforcement bodies.

Defra or its agents may be required to release information, including personal data and commercial information, on request under the Freedom of Information Act 2000 or the Environmental Information Regulations 2004. However, neither Defra nor their agents will permit any unwarranted breach of confidentiality nor will they act in contravention of their obligations under the Data Protection Act 1998.

Defra or their appointed agents may use the name, address and other details on your application to contact you in connection with occasional customer research aimed at improving the services that Defra provides to you.

The Dartmoor Pony Society accept no responsibility for the accuracy of information and data submitted by third parties.

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